IV.Consular Services

(Passport, Emergency Certificate, Attestation, etc.)

 

Introduction

  1. The Indian Embassy in Riyadh and Consulate General of India, Jeddah administer consular services to the Indian citizens residing in their respective areas of consular jurisdiction in the Kingdom.

 

  1. These Services are facilitated through the outsourcing agency M/s VFS GCC LCC, which receives the applications at their service centres spread across the Kingdom in Riyadh (in Umm–al-Hamam, and Batha); Dammam, Al-Khobar, Buraida, Wadi-Al-Dawasir;  Jeddah  (in Al-Ghunaym Street, Al Andalus District, and Madinah Road, Al-Ruwais District); Abha/Khamis Mushayat and Tabuk.

 

  1. Consular jurisdiction of the Embassy and Consulate  and the contact details of VFS Centres, may be seen at the section ‘Important contact details”.

 

  1. Services  rendered at the Embassy/Consulate and the VFS centres: Applications for Emergency Certificate are to be submitted at the Embassy/Consulate. Applications for all other consular services are to be submitted at the VFS centres directly.

 

  1. Details of the fees charged for various consular services are given below. (For further details on passport services/miscellaneous services please visit website of the Embassy.

        

Most Availed Services

  1. Consular services can be broadly classified as (i) Passport Services, (ii) Emergency Certificate, (iii) Birth Registration, (iv) Attestation (v) Miscellaneous Services.  An overview of the most availed consular services of the Embassy/Consulate is given below. For complete details on the consular services, including requirements, forms, etc. one may visit the website of the Indian  Embassy, Riyadh/Consulate, Jeddah.

 

         I.  Passport Services

 

  1. What is the general guidelines for filling up passport applications?

(i)                 It is an offence under the Passports Act 1967 to furnish false information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, wilful damage/loss of passport or for unauthorized change/tampering. The Passport can be impounded or revoked for violation of one or more of the provisions of the Passports Act.

(ii)               It is an offence to hold more than one valid passport at a time.

(iii)             Indian passport applications forms are available on the Mission’s website. The duly filled in applications along with the requisite documents need to be submitted personally at the VFS centres.

(iv)             Applications are to be in the prescribed format and complete in all respects; all columns are correctly and legibly filled up and no column is left blank or unfilled / un-responded or vaguely filled with a dash, tick, etc. 

(v)              Signature: All signatures in the application should be with ballpoint pen of black or blue ink.  The signature should exactly fit in the prescribed column (4.5 x 1.5 cm). Those who cannot affix their signatures like infants, minors or illiterate should put their thumb impression in the place of signature.

(vi)             In case the passport expired more than three years ago, the application should be supported by an attested affidavit explaining the circumstances and the reasons for the late renewal, to be signed by the applicant in the presence of the Consular Officer.

(vii)            Please ensure that the applicant fills the surname column and the given name column correctly.

(viii)           In the permanent address (in India) column, please ensure that there is complete postal address including the Pin Code legibly.

(ix)            Copies of first two and last two pages of the passport and the page of observation including ECR/ECNR, if any made by the Passport Issuing Authority) ( self-attested)  to be  attached with  all passport applications.

(x)             In respect of applications for renewal/re-issue of passports issued by Passport Issuing Authorities (PIA) in India – Personal Particulars Form (3 copies) is also to be submitted.

(xi)            All documents in Arabic should be accompanied by typed English translation from authorized translator.

(xii)            A passport can be renewed anytime within one year before the validity of its expiry.

 

  1. Is personal appearance necessary for submission of passport applications?

                All passport applicants, including minors and new born babies, must be personally present at the time of submission of passport application forms.

 

      3. Is personal appearance of both parents needed for submission of passport applications of minors?

(i)           In case of minors (those below 18 years of age), Annexure D  to be signed by both the parents and presence of both the parents or either parent with passports of both the parents at the time of submission of application;  OR  

(ii)          Annexure C in case of single parent or the other parent not available for reasons mentioned in para II of the said Annexure will be required.

 

      4.  Can I apply for a new passport in lieu of the expired/lost/damaged passport if I am not a long term resident in Saudi Arabia/or I am on short term visit/pilgrimage/business visa/or residing in Saudi Arabia illegally.

(i)         Indian nationals who are residents in the Kingdom and holding valid iqama are eligible to apply for reissue of passports.

(ii)        Those passport applicants who are visiting the Kingdom with long term residency in a third country  shall be issued short validity passport to enable them to travel back to their country of residency.

(iii)       All others will be issued Emergency Certificate to enable their returning to India.

 

  1. What is the normal validity of Indian passports?

            Validity of the passport for adults is ten years and for minors for 5 years  or upto attaining of 18 years of age whichever is earlier, from the date of issue. Under certain conditions, shorter validity passports may be issued.

 

  1. Where do I submit the passport application?

            Applications from Indian nationals residing within the consular jurisdiction of the Indian Embassy and Consulate are accepted at respective Indian Passport and Visa Application Centres falling within their jurisdiction

 

  1. How long it will take for issue of a new passport?

(i)         The Embassy/Consulate issue passports in 5 working days in case of reissue in lieu of passports issued in Riyadh/Jeddah or where the passport particulars are available for online verification, provided the application is complete in all respects.

(ii)        Reissue of passports in lieu of passports issued by other Passport Issuing authorities, or the particulars of which are not available for online verification will be done only upon receipt of clearance from the passport issuing authorities.

 

8          How do I get passport in an emergency?

(i)         Those passport applicants in need of a passport urgently, who are otherwise eligible for issue of a passport, may utilise the Tatkal (Emergency) Passport Scheme under which a short validity passport (with a validity of 2 years) will be issued, against a specific written request, usually the same day, subject to availability of their passport verification particulars online. 

(ii)        Subsequently, for a full validity passport in lieu of the Tatkal short validity passport, may be obtained by applying for a reissue of passport, paying the requisite fee.

(iii)       Tatakal passport service is available only in Riyadh and Jeddah VFS centres.

 

  1. Is it mandatory to collect passports/processed documents personally or could I authorise someone to do so?

           The delivery of passport/processed documents is to be done preferably to the applicant himself/herself or to the person authorized by the applicant in writing and accompanied by the official receipt given to him/her at the time of submission.

 

10. What are the mandatory requirements for ALL passport applications?

(1.)       The following are the mandatory requirements for all passport applications:

(i)              Passport Application Form.

(ii)             Original Passport (including subsequent additional booklet(s), if any).

(iii)            3 recent passport-size (3.5x4cm) colour photographs with white background (photo specification may be seen at  Indian Embassy website).

(iv)            Photocopy of Passport (first two and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority) and Valid Iqama.

(v)             For minors (upto 18 years), photocopy of parents’ passport are also required.

(vi)            Personal presence of the applicant at the Application Centre is a must.

(vii)           For minors, presence of both parents is also required, except where the conditions in FAQ No.3. apply,

(viii)          Fee prescribed for service applied.

 

11. What are the requirements for renewal/Re-issue of a passport on Expiry of validity/ Exhaustion of visa pages

(1)          Along with the mandatory requirements mentioned at [10] above the following documents are required:

(i)           If the passport expired more than three years earlier, applications for Reissue of passport, should be supported by an Affidavit explaining the circumstances and the reasons for the late renewal (to be signed by the applicant in the presence of and attested by the Consular Officer).

(ii)          A passport can be renewed anytime within one year before its expiry date.

 

12. What are the requirements for a new passport in lieu of Lost/Stolen Passport?

(1)         Along with the mandatory requirements mentioned at [10] above, the following documents are required:

(i)          Jawazat (Saudi Passport Office)/ Police FIR along with its authentic legal English translation.

(ii)         Jawazat print-out of passport and Iqama along with its authentic legal English translation

(iii)        Sponsor’s letter with English translation.

(iv)        Affidavit (Annexure F) for Lost/Damaged passport.

(v))       Personal Particular Form with photographs affixed in Duplicate

 

13. What are the requirements for a new passport in lieu of a damaged passport?

(1)         Along with the mandatory requirements mentioned at [10] above, the following documents are required:

(i)          Sponsor’s letter with English translation.

(ii)         Affidavit (Annexure F) for Lost/Damaged passport.

 

 

14.What are the requirements for applying for a new passport in case of Change in Appearance?

(1)         In case of Change of Appearance in respect of Sikhs who want to change from turban photo to clean shaven ones or vice-versa, a Sworn Affidavit stating the fact attested by the Embassy of India is required to be submitted, along with the Application as per Mandatory Requirements at [10] above. 

(2)         For all others, Application as per Mandatory Requirements at [10] above. 

 

15.What are the requirements for applying for Deletion of ECR Status in the passport?

(1)         Applicants who are eligible for non-ECR category  passports may apply for Reissue of passport as per Mandatory Requirements at [10] above along with document prescribed against the category by which they are eligible.

 

 

16. What are the instances where endorsements/corrections to existing passport may be required and the procedures to be followed for the same?

 

(i)          Endorsements/corrections to the personal data in the passport may be necessitated by several reasons such as: (i) Change in name due to correction in spelling, rearrangement of name/letters in the existing name, change/addition of surname from childhood to adulthood, splitting of surname and first name, or assuming a new name, etc. (ii)  Endorsement of spouses name following marriage, (iii) Deleting spouses name following divorce, death of spouse (iv) Changing spouses name following remarriage (v) women changing name from maiden name to married name following marriage or from married name to maiden name following divorce/death of spouse, (vi) women changing name due to remarriage (vii) Correction/change in name in parents’ name, (viii) change in address, etc.

(ii)         Please note that with the introduction of Machine Readable Passports (MRP) under ICAO guidelines, endorsements or corrections on passports are no longer possible and in all such cases, applicants are required to apply for Reissue of Passport.

(iii)        Please visit the website of the Embassy for details of the procedure to be followed in such cases.

 

 

 

 

(2) Emergency Certificate

(1)     Emergency Certificate (EC) is issued for one-way travel to India in case of non-availability  a valid Passport with the applicant and where a new passport cannot be issued immediately.

(2)     The requirements for issue of EC are:

(i)           Application form for EC

(ii)          Letter from sponsor undertaking to get exit visa issued/exit paper

(iii)         Copy of the previous Passport.

(iv)         Two (2) identical recent passport size photographs.

Note:

(a)         All fees are to be paid in Saudi Riyals in Cash at the Counter at the Embassy/Consulate along with application form. Fees once paid are not refunded, even if the application is withdrawn or the service refused for whatsoever reason.

(b)         It may be noted that issue of EC is intended for one way travel to India only and results in cancellation of existing passport of the holder.  On arrival in India, he/she will have to contact the concerned Passport Issuing Authority in India for issue of new passport.  

 

(3). Birth Registration and Passport of New Born Children

 

1. How to get registration of birth and passport is issued for a new born child in Saudi Arabia.

(i)          Every child born to Indian parent(s) is issued a separate passport. It is not possible to include the child’s name in the passport of mother/father.

(ii)         The birth of every child born in the Kingdom of Saudi Arabia to Indian parents(s) is required to be registered with the Indian Embassy or Consulate, within 1 year of birth, by visiting the concerned VFS centre.

(iii)        A Birth certificate is issued by the Embassy/Consulate to the child after registering his/her name as an Indian national.

(iv)        A separate Passport is issued to the new born baby.

 

2. What are the requirements for registration of birth and issue of passport?

(1)          Birth certificate from Saudi Ministry of Health along with its English translation in original.

(2)          Birth Registration Certificate from the Embassy/Consulate of India in Original.

(3)          A copy of the application submitted online for registration of child under section 4 of

              the Citizenship Act on the website indiancitizenshiponline.nic.in

(4)          Passport application form (As per mandatory requirements 12 above), duly signed by both

              parents (child’s thumb impression should be affixed in the signature box –left thumb for male & right thumb for female.)

(5)          Photocopy of parents’ passport with their spouse’s name in each other’s passport.

(6)          Copy of marriage certificate

(7)          3 recent passport-size photographs of 3.5cm x 4cm with white background

(8)          Affidavit in prescribed format (Annexure – D) to be signed by both parents.

 

(4). Attestation Services

1.What are the requirements for obtaining attestation of documents such as Power of Attorney?

(1)        The Embassy and the Consulate provide attestation services every working day at the VFS centres at (Umm-al-Hammam) and at Jeddah (AlRuwais Dist.), on Fridays at VFS Dammam and on all Saturdays at VFS Al Khobar.

(2)        Time taken: Serviced documents are returned the same day. The schedule and timing of service are available at page No44

(3)        Power of Attorney (PoA) can either be on a plain paper or stamp paper as per your requirement or as advised by your lawyer. No separate form is required.

(4)     The requirements are:

         (i)     Personal presence of the executant(s)

         (ii)     passport(s) in original along with a copy of the first and last two pages, original of the document to be attested (which need to be signed  by the executant(s) in the presence of the consular officer, along with a copy, two recent passport size photographs of the executant(s).

         (iii)    The required fee.

(5)     The requirements and fee may change depending on the nature of the document. For further details regarding types of the documents attested, requirements, fee, etc. one may visit the website of the Mission

(6)     The Embassy/Consulate also conducts scattered tours to other locations in Saudi Arabia where consular services including attestation will be provided. Those who are unable to travel to Riyadh, Jeddah, Dammam or Al Khobar for obtain these services, may utilise the opportunity of the scattered consular tours of Indian Embassy and Consulate  to various cities in KSA under their respective consular jurisdiction to provide consular services. 

 

(5). Miscellaneous Services

 

1.What are the requirements for obtaining a Police Clearance Certificate issued by the Embassy?

  1. Application in the Miscellaneous Services Form (EAP-II)
  2. Original Passport (including subsequent additional booklets if any) and its photocopy

(first two and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority)

  1. Photocopy of Iqama.
  2. Two passport size photographs.
  3. Letter from Embassy which has asked for Police Clearance Certificate.
  4. Personal presence of the applicant at the Application Centre is mandatory. 
  5. Fee prescribed for service applied.

NOTE:

Saudi Police Clearance Certificate: For obtaining a Saudi PCC, one has to apply directly to the Saudi authorities (Ministry of Foreign Affairs/Police). Those leaving the country on final Exit must obtain this before the leave the Kingdom. The Indian Embassy/Consulate’s role in this matter is limited to issuing a No Objection Certificate. If the person is present in the Kingdom, he/she may directly apply, or if already left the Kingdom, authorise a friend or acquaintance in the Kingdom, to apply, on his/her behalf, to the Indian Embassy/Consulate for the NOC, and subsequently to the MOFA/Police Authorities.

 

2. What are the requirements for obtaining a NRI Certificate issued by the Embassy?

 

(1).       The applicant should have stayed out of India for period of more than 182 days during the previous Financial Year to be eligible to apply for this service.

(2).       The requirements are as follow:

(i)         Application in the Miscellaneous Services Form (EAP-II).

(ii)        Original Passport (including subsequent additional booklets if any) and its photocopy (first  two and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority)

(iii)       Photocopy of Iqama.

(iv)       Two passport size photographs.

(v)        Personal presence of the applicant at the Application Centre is a must

(vi)       Fee prescribed for service applied.

3. What are the requirements for obtaining a Certification of Date/Place of Birth, Marital Status, Spouse Name, etc. as per Entries in the Passport.

(i)           Application in the Miscellaneous Services Form (EAP-II)

(ii)          Original Passport (including subsequent additional booklets if any) and its photocopy (first two  

and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority)

(iii)          Photocopy of Iqama.

(iv)          Two passport size photographs.

(v)            Fee prescribed for service applied.

 

4. What are the requirements for obtaining an Extract from Birth Register

 

(1).       Indian Nationals born in Saudi Arabia whose birth was registered with the Embassy, may apply for a duplicate copy of the Birth Certificate on payment of prescribed fees.  They should provide details of original registration (date and number).

(i)         Application in the Miscellaneous Services Form (EAP-II)

(ii)        Original Passport (including subsequent additional booklets if any) and its photocopy (first two and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority)

(iii)       Photocopy of Iqama.

(iv)       Two passport size photographs.

(v)        Copy of previously issued Extract of Birth Register, if available.

(i)         Fee prescribed for service applied.